Windows 11 Upgrades: What Businesses Need to Know Before Windows 10 Ends

# Windows 11 Upgrades: What Businesses Need to Know Before Windows 10 Ends

With Microsoft's official end-of-support date for Windows 10 set for October 14, 2025, Perth businesses are facing a critical decision point. The transition to Windows 11 isn't just about getting the latest features—it's about maintaining security support, compliance, and operational stability. For many businesses, this represents a significant technology refresh that requires careful planning and budgeting.

Understanding the Windows 10 End-of-Life Timeline

What End-of-Support Means

After October 14, 2025, Microsoft will no longer provide:

• Security updates: No patches for newly discovered vulnerabilities
• Technical support: No assistance from Microsoft support teams
• Software updates: No new features or bug fixes
• Compliance support: Potential issues with regulatory compliance requirements

Extended Security Updates (ESU) Option

Microsoft offers Extended Security Updates for businesses who can't transition immediately:

• Cost: Progressively increases each year (starting at approximately $61 AUD per device)
• Duration: Available for up to three additional years
• Limitations: Only covers critical security updates, no feature enhancements
• Eligibility: Available for Windows 10 Enterprise and Education editions only

The Security Risk of Staying on Windows 10

Unsupported operating systems become prime targets for cybercriminals:

• Unpatched vulnerabilities: Security holes remain permanently exposed
• Increased malware risk: Cybercriminals specifically target unsupported systems
• Compliance issues: Many industry standards require supported operating systems
• Insurance implications: Some cyber insurance policies may not cover unsupported systems

Windows 11 Hardware Requirements

Minimum System Requirements

Windows 11 has stricter hardware requirements than Windows 10:

• Processor: 8th generation Intel Core or AMD Ryzen 2000 series (or newer)
• RAM: 4GB minimum (8GB recommended for business use)
• Storage: 64GB available storage
• System firmware: UEFI, Secure Boot capable
• TPM: Trusted Platform Module (TPM) version 2.0
• Graphics: Compatible with DirectX 12 or later with WDDM 2.0 driver

The TPM 2.0 Requirement

Trusted Platform Module 2.0 is often the biggest hurdle:

• What it does: Provides hardware-based security for encryption keys and credentials
• Why it's required: Enhanced security features in Windows 11 depend on TPM 2.0
• Availability: Many computers from 2018 onwards have TPM 2.0, but it may need to be enabled in BIOS
• Workarounds: Limited options exist, but they compromise security features

Hardware Compatibility Assessment

Before planning your upgrade:

• Run PC Health Check: Microsoft's tool identifies compatibility issues
• Inventory existing hardware: Document age, specifications, and current performance
• Assess performance needs: Consider whether current hardware meets business requirements
• Plan for replacements: Budget for hardware that can't be upgraded

Business Impact Considerations

Software Compatibility

Windows 11 may affect your existing software:

• Legacy applications: Older business software may not be compatible
• Medical software: Healthcare applications require specific testing and certification
• Custom applications: Internal software may need updates or redevelopment
• Driver compatibility: Specialised hardware may need driver updates

User Training and Adaptation

The Windows 11 interface includes significant changes:

• New Start menu: Redesigned layout and functionality
• Task bar changes: Different arrangement of system functions
• Settings reorganisation: Updated control panels and configuration options
• New features: Microsoft Teams integration, virtual desktops, and enhanced security prompts

Productivity Considerations

During transition periods, expect:

• Initial productivity decrease: Staff adjustment time to new interface
• Support request increases: More help desk calls during the first few weeks
• Workflow disruptions: Potential changes to established procedures
• Training time investment: Time away from normal duties for system learning

Migration Strategy Options

Phased Rollout Approach

Gradual migration reduces risk and disruption:

Phase 1: Pilot Group (Months 1-2)

• Select tech-savvy users for initial deployment
• Identify compatibility issues and workflow impacts
• Develop training materials based on real-world experience
• Refine deployment procedures before wider rollout

Phase 2: Department by Department (Months 3-6)

• Roll out to one department at a time
• Provide focused support during each department's transition
• Address department-specific software and workflow needs
• Maintain business continuity by keeping other departments operational

Phase 3: Complete Migration (Months 7-8)

• Migrate remaining users and legacy systems
• Decommission Windows 10 systems
• Complete security policy updates
• Finalise documentation and support procedures

Big Bang Migration

Migrate all systems simultaneously:

• Advantages: Shorter overall timeline, no mixed-environment complexity
• Disadvantages: Higher risk, greater potential for widespread disruption
• Best for: Smaller businesses with simpler IT environments
• Requirements: Comprehensive testing, extensive backup procedures, and dedicated support resources

Hybrid Cloud Approach

Combine on-premises and cloud solutions:

• Virtual desktop infrastructure (VDI): Deliver Windows 11 from the cloud
• Azure Virtual Desktop: Microsoft's cloud-based desktop solution
• Advantages: Reduces hardware requirements, easier central management
• Considerations: Requires reliable internet connection and ongoing cloud costs

Cost Planning and Budgeting

Software Licensing Costs

Windows 11 licensing varies by current situation:

• Eligible Windows 10 licenses: May qualify for free upgrade
• OEM licenses: Tied to specific hardware, may require new purchases
• Volume licensing: Enterprise agreements may include Windows 11 rights
• New purchases: Factor in Windows 11 Pro costs for new hardware

Hardware Refresh Budget

Many businesses need new equipment:

• Workstation replacements: Budget $1,000-$2,500 AUD per workstation
• Server upgrades: May require substantial server hardware investment
• Peripheral compatibility: Some older printers, scanners may need replacement
• Network infrastructure: Ensure network can support new systems and features

Implementation Costs

Professional migration services include:

• Assessment and planning: Comprehensive environment analysis
• Deployment services: Professional installation and configuration
• Data migration: Secure transfer of business data and applications
• User training: Structured training programs for staff
• Ongoing support: Enhanced support during transition period

Hidden Costs to Consider

Don't forget about indirect costs:

• Staff productivity loss: Reduced efficiency during learning period
• Extended support hours: Additional IT support requirements
• Software upgrades: Applications may need updates or replacements
• Security reconfiguration: Updated security policies and procedures

Security and Compliance Benefits

Enhanced Security Features

Windows 11 provides improved security:

• Secure Boot: Prevents malicious software from loading during startup
• Device encryption: Built-in BitLocker encryption for data protection
• Microsoft Defender: Enhanced antivirus and threat protection
• Zero Trust architecture: Assume-breach security model built into the OS

Compliance Advantages

Updated systems help with regulatory compliance:

• Supported platform: Meets requirements for supported operating systems
• Security standards: Helps meet various industry security requirements
• Audit trails: Enhanced logging and monitoring capabilities
• Privacy controls: Improved data protection and privacy features

Medical Practice Specific Benefits

Healthcare organisations gain additional advantages:

• HIPAA compliance: Enhanced patient data protection capabilities
• Audit logging: Comprehensive access and activity logging
• Encryption standards: Meet healthcare data encryption requirements
• Secure communication: Improved secure messaging and file sharing

Making the Decision

Assessment Questions

Evaluate your readiness for Windows 11:

• How much of your current hardware is Windows 11 compatible?
• What critical software applications require testing?
• How will the migration impact daily operations?
• What is your budget for hardware refresh and professional services?
• When is the best time for your business to handle the transition?

Professional Assessment Benefits

Working with IT professionals provides:

• Comprehensive compatibility testing: Identify all potential issues before migration
• Risk mitigation strategies: Develop contingency plans for potential problems
• Optimised deployment planning: Create efficient migration timelines
• Ongoing support: Professional assistance throughout the transition
• Cost optimisation: Identify opportunities to minimise upgrade costs

The Windows 11 transition is not optional—it's a business necessity for maintaining security and compliance. The key is planning early, budgeting appropriately, and executing the migration before the October 2025 deadline creates unnecessary pressure and risk.

Whether you're planning a simple upgrade for a small business or a complex migration for a multi-location medical practice, proper planning and professional support ensure a smooth transition to Windows 11. If your Perth business needs assistance with Windows 11 migration planning or implementation, SkyComm's experienced team can help you navigate this critical technology transition. Contact us at 1800 957 977 to discuss your Windows 11 upgrade strategy and ensure your business remains secure and compliant.